Rules and Procedures of Post-Doctoral Fellowship

Objective:

The Post Doctoral Fellowship (PDF) is aimed to encourage and facilitate young scholars who have completed their Ph.D. and wish to pursue a regular career in teaching and research. They should have a high potential and promise for conducting full time research on specific themes and issues. Such researchers are expected to conduct research in frontier areas of science, engineering, management, humanities, social sciences and law. Fellows shall work under a mentor, and it is hoped that this experience will provide them a platform to develop as an independent researcher.

Eligibility for Ph.D. Programmes

• The applicant must have obtained Ph.D. degree from a recognized University. Those who have submitted their PhD thesis and are awaiting award of the degree are also eligible to apply.
• The applicant should have at-least three publications in high-quality Journals (listed in the Web of Science/SCOPUS/Hein Database/Indian Citation Index/ABDC/EBSCO/CARE/Art & Architecture Databases or similar international resource).
• There is no upper age limit for candidates to apply.
• The candidates, who have completed their earlier postdoctoral fellowship assignment, are also eligible to apply.
• Aspirants of Postdoctoral Fellowship can submit their proposal only once in a calendar year.

Selection & Mode of Application:

• Applications will be invited around the year and processed by the University.
• The application form along with a research proposal highlighting the objectives of the research work to be undertaken should be submitted online
• Details including Project Title, Project summary, Keywords, Objectives of the proposal, expected output and outcome of the proposal should be provided at the time of submission of the application.
• Already Registered users can login again.
• Work Methodology and Research plan shall also be submitted in PDF format (not more than 3-4 Pages) along with the project details.
• The applicant must identify a suitable Mentor under whom the proposed research would be carried out.
• Based on the recommendations of the Expert Committee constituted by the University, on the proposal submitted and presentation made by the candidate the final selection for the award of fellowship will be made.

Documents to be submitted by the Postdoctoral fellow:

• Biodata
• Qualification Certificate.
• Undertaking by the applicant
• Endorsement Certificate from the Mentor

Nature & Duration of Support:

• The selected Post-Doctoral Fellows (here after referred to as Fellows) will not normally be allowed to work under the mentorship of their Ph.D. guide/co-guide.
• The fellowship is purely a temporary assignment and is valid for a maximum period of 2 years.
• The selected fellow is entitled to a monthly fellowship as per UGC norms.
• The fellow shall be eligible for an annual contingency grant of Rs.1,00,000/-. (The contingency amount can be utilised with prior approval of VC for the purchase of consumables and non-consumables in the ratio 40:60. Non-Consumable items are books /journals/minor equipment whereas Stationary, chemicals, registration of national or international conference, domestic travel, etc. will be considered under consumables).
• On completion of fellowship the books, journals and equipment purchased out of the contingency grant shall become the property of the University.
• There is no provision for providing manpower support under this scheme.
• The candidate may work for his post-doctoral work on a project which has been awarded to him by any other funding agency.
• University may assign any other work as deemed necessary

The procedure regarding the Release of Fellowship and Leave Rules

a. Monitoring the progress & Release of the Fellowship:

• The scholar has to join the fellowship within one month of the date of the award letter by submitting all required documents.
• The fellowship will be sanctioned initially for a period of one year, effective from the date of joining Fellowship by the scholar. The renewal of the Fellowship for the subsequent year shall be subject to the receipt of satisfactory Annual Progress Report and statement of expenditure of the contingency amount.
• The annual fellowship and contingency will be released in two equal instalments. The second instalment will be released only after receiving a satisfactory Six-Monthly Progress Report in the prescribed format.
• In the second year of fellowship, the first instalment of six month fellowship along with contingency will be released on receiving a satisfactory Annual Progress Report preferably along with a copy of one published research paper in peer reviewed high-quality Journals (listed in the Web of Science/SCOPUS/Hein Database/Indian Citation Index/ABDC/EBSCO/CARE/Art & Architecture Databases or similar international resource) and expenditure account of the contingency amount. The second instalment of six months fellowship along with contingency, will be released on receipt of a satisfactory Progress Report of 18 months in the prescribed format with a copy of published research paper in high quality journal as mentioned above (if not submitted with earlier progress report) along with the expenditure account of the contingency amount.
• The fellowship may be discontinued if research progress is found unsatisfactory or because of any disciplinary action being proposed for any misconduct in the University.
• During the course of the fellowship, the scholars are required to publish at least two research papers showing the university affiliation in peer reviewed high-quality Journals as mentioned above on the theme of the research undertaken.
• The University may assign any other work

b. Completion of Fellowship

• If a fellow leaves before the completion of 2 years, he/she will have to apply giving reasons for such action to university for seeking permission from the university.
• Before leaving he/she shall submit detailed progress report of the work done with publications (if any) and the expenditure statement of contingency amount duly forwarded by his/her Mentor.
• If, as a special case, a scholar remains on leave due to maternity/medical/extra ordinary circumstances (not to exceed six months) duly approved by the University the tenure of fellowship will be extended by that period. During such period no fellowship shall be given to the Fellow as the total amount of fellowship will not exceed 24 months.
• On completion of the fellowship, the scholar should submit the following:
  • A book-length final report in a publishable form along-with a Summary of the report (3000-4000 words) and published research papers.
  • These documents should be submitted in hard copy (two copies of final report and five copies each of the Summary and research articles) and a soft copy.
  • A certificate of settlement of accounts giving details of expenditure of the contingency grant and clearance from the library of the University.
• The fellowship may be discontinued if research progress is found unsatisfactory or because of any disciplinary action being proposed for any misconduct in the University.
• A maximum of three months period can be granted for submission of the final report after completion of the fellowship.
• University reserves the right to terminate the Fellowship at any stage if it is convinced that
  • Appropriate progress is not being made or
  • The grant has not been utilized properly or
  • Involved in a case of indiscipline.

Leave:

• The Postdoctoral Fellow will not be entitled for any leave other than on account of any specific emergency as may be approved by the Supervisor and the Head of the Department. Such emergency leave shall not normally be permitted for more than 12 days in a year. Any absence from work for attending duly approved Seminars or Conferences, Field work etc. will be treated as ‘on duty’ provided such absence does not exceed 15 days in a year. Unauthorised absence from work will be deemed to be misconduct/indiscipline. All leave details must be pre-informed to the Supervisor. The Fellow will not be entitled for any Vacation as applicable to University faculty members.